Digital Workplace Blog

Value of Visual Collaboration in the Time of Coronavirus

Organizations and businesses around the world have implemented preventive measures to avoid coronavirus. A key strategy for many of them has been the use of cloud meetings and team collaboration solutions instead of in-person meetings/working. Owing to the massive disruption caused by the virus, many companies have forced their workers to stay home.

Cloud meetings and team collaboration services allow organizations to abide by these homebound safety measures imposed by the government, which allows employees to keep working. As concerns of the coronavirus spread, "collaboration trends that we are already [seeing] in the market today will continue," which will include an increase in remote working and demand for video meeting solutions, Moving forward, "workplaces need to be responsive to their employees' needs," and "collaboration tools can help leadership teams navigate these unpredictable situations.

While each of us certainly hopes that coronavirus won't become a major health event in our part of the world, the reality is that businesses are already considering every contingency plan with a close eye towards avoiding serious disruption of their operations. Remote working, or the practice of working for an extended period outside the formal office, is growing steadily in popularity, enabled by a whole host of digital tools of virtually every description, from Web conferencing and e-mail to mobile collaboration applications and virtual event platforms.

When we talk about remote working, inevitably the words “cloud” and “security” are tightly linked. In a modern digital world where we see high-profile data leaks and hacks on a regular basis, IT organizations are taking more precautions to ensure sensitive corporate IP is kept secure. At Prysm, we work hard to ensure that customers don’t have to compromise on user experience and global performance in exchange for security.

At Prysm, we work hard to ensure that customers don’t have to compromise on user experience and global performance in exchange for security. This means everything from working directly with our cloud hosting provider, Our infrastructure and networking tiers, to our application development following best practices for enterprise-grade security. Because we have a layered security model that includes some of the best security certifications in the industry. Our Cloud hosting provider was the first major cloud provider to achieve ISO 27018, the new international cloud privacy standard.

Visual collaboration is becoming more and more common, many think of it as a "second-best" to being in person. Face-to-face environments indeed have unique qualities: you can break bread together, there's more opportunity for informal interactions, and you have many more cues (such as body language) to understand how others are thinking and feeling. Because of these, we think of face-to-face time as necessary for high-stake conversations, complex topics, or for building relationships. Keeping an eye on the outbreak Prysm can be the best choice available out there for visual collaboration. The software needs to be created with the human factor in mind, making it an expansion of how people work.

By turning your usage with Prysm visual collaboration, your company and teams will be able to work more efficiently with increased productivity, communicate ideas more effectively, and drive revenue by winning more deals.

What defines the Unified digital workplace in the age of remote working?

Create a single common experience. If you have the right technology, you can bring people together from wherever they physically happen to be, whether that’s at their desk, in a conference room, or at a coffee shop halfway around the world.

Enhance the familiar. People should be allowed to bring their preferred technologies and applications into their working environment. Why? Because restricting technology choices can exacerbate differences in skill sets and experience, restricting productivity. Done right, today’s digital workplaces aren’t closed ecosystems; instead, they’re agnostic and accommodating. That way, the employee experience improves even as you boost productivity and performance.

Facilitate human interaction. Research continues to show that human interaction is critical to recall and retention, particularly these days when everyone is bombarded with information 24/7. As Darrin points out, training and education used to be based on two senses: seeing and hearing. But with a digital workplace, employers are able to bring in a third sense: touch. As a result, people begin interacting and engaging with content in their own individual, and more meaningful, ways.

Prysm Visual Collaboration has the Following Features:

Access. Unfettered access to content and the capability to see every step of the project are essential. When content lives in a room on dry-erase boards, for instance, teams don't have ubiquitous access. Consequently, employees need to familiarize themselves with the content and what occurred the last time they met in the room.

Access to a collaborative workspace that's accessible anytime, from any section, and any device is required. Also, the ability to maintain access across time is significant. Dispersed teams need access to content across time zones from the moment an idea is formed through development and execution.

Content. Users need to be able to envision their content in the form and format they are accustomed to using, with the ability to manipulate the elements as desired. Visually seeing content encourages users to recall the conversations surrounding their work each time they look at the workspace. It also helps members who may join a project late to recognize the starting point and how the work evolved before they became involved.

Interaction. Once the content is uploaded into the workspace, all participants need to be able to interact with it organically. This is what has been missing until now. Visual collaboration software can provide an engaging experience it's like you've been teleported into the meeting. Whether drawing in the workspace, viewing content, or making annotations, all forms of interactivity must be possible to fuel brainstorming. It's the lynchpin for successful remote participation.

Sharing. Customers' expectations are evolving. They want to be part of the creative process, not simply waiting for the result. Visual collaboration software needs to provide a rich tapestry and preserve the work process and the final product. Sharing how the work evolved into its final state is a great advantage. It offers valuable insights for future projects and builds a relationship between teams, management, and other stakeholders.

Integration. Visual collaboration software cannot be an island; it requires it to be extendable. A variety of predefined integrations and robust APIs must be compatible with web-based apps, native apps, and other devices. Visual collaboration doesn't change how people create content; it transforms how they share and evolve content to obtain the best final product.

Visual collaboration can break down remote barriers and deliver on the long-awaited promise of the virtual workplace.

Low Latency: The power of the Prysm cloud allows your company to achieve global, low-latency collaboration over content that is highly elastic and scales to meet your users’ needs, all while keeping your sensitive data secure

Enterprise-ready. The software needs to be reliable, easy to adapt, work with low latency and work quickly so data can be shared instantly. Also, the software must scale to any number of collaborators and the amount of content uploaded.

The Coronavirus is here now. But even as this crisis passes, we still face the ongoing risk of climate change, worsening traffic in urban areas, and other global crises. We can help future-proof our organizations by making virtual collaboration a core capability.

Topics: Digital Workplace, Microsoft Office 365, Collaboration Technology, Digital Transformation

GB Kumar

VP, Worldwide Sales & Marketing

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